Drug allergies recorded in the ALLERGIES AND INTOLERANCES section should be bold and all capital letters.

Document formatting should begin flush with the left margin.

The PAST MEDICAL HISTORY section records the patient’s past complaints, problems, and diagnoses.

According to the Joint Commission, the timeframe for completing a History and Physical report for admission is 48 hours.

A heading of ASSESSMENT is part of a SOAP note.

The established regulation on a TAT for a Consultation Note is twelve hours.

History and Physical reports must be completed within twenty-four hours of hospital admission.

A Referral Note must include the vital signs.

Procedure Notes and Operative Notes are the same.

There are reference standards for the order of headings in an Operative Note.

In a Diagnostic Imaging Report, the only required heading is CONCLUSIONS.

An electronic health record must be able to generate and exchange a Continuity of Care Document.

A Transfer Summary may be used instead of a Discharge Summary.

A Discharge Summary must include a PLAN OF TREATMENT section.

C-CDA recommends a specific template for Pathology Reports.

A DISCHARGE DIAGNOSIS section will include the problems and diagnoses that occurred during the hospitalization.

A PREOPERATIVE DIAGNOSIS section includes the surgeon’s opinion on a diagnosis that will be confirmed by a procedure.

A VITAL SIGNS section may include the patient’s height and weight.

Subheadings should be in all capital letters.

A serif font is preferred for medical documentation for readability reasons.

All text should be typed flush to the left margin.

History and physical exams should be performed within twenty-four hours of inpatient admission.

The CHIEF COMPLAINT section includes the clinician’s conclusion.

The patient’s marital status is included in a GENERAL STATUS section.

Use a double space after a period between sentences.

Flagging a document that needs to be reviewed by risk management is acceptable.

You may edit a medical record to correct translation errors made by speech recognition.

You should not edit syntax to maintain the dictator’s style.

Verbatim transcription means it is error-free.

You should refer derogatory remarks to risk management.

Derogatory remarks about a patient’s family member should be left as dictated and flagged to Risk Management for review.

You must edit a run-on sentence.

You should edit pronouns in the record to align with the patient’s gender.

You should always correct dictated punctuation errors that do not affect meaning or readability.

When a portion of dictation is missing, you should leave a blank and flag.

When asking a question within a direct quote, the question mark should be inside the end quotation marks.

A comma should be used to separate two or more adjectives modifying the same noun.

Abbreviated units of measure should include a period.

Abbreviations in treatment and drug dosing instructions should include a period.

A comma should be used to separate groups of three numerals in five digits or more but omitted if the number includes a decimal

Use a colon followed by one space to separate the heading from a content set on the same line.

Do not use a comma to separate a person’s name from a credential.

Commas are not used to separate values of a single panel or test.

A comma should not be used to separate the day of the month from the year.

Do not use a comma to separate the state and zip code.

A colon should not be used in expressions of military time.

Use a hyphen when fractions are expressed as words.

A colon should not be used before a list or series of clauses.

A semicolon should be used to separate two independent clauses.

A hyphen should be used for all compound modifiers when they precede or modify a noun or pronoun.

Hyphens should be used to create compound modifiers formed with one-word modifiers and prefixes.

Use a hyphen with all disease-entity modifiers that precede a noun.

A virgule may be used when expressing duality, taking the place of “or” or “and.”

You can use a virgule where two terms are of equal weight in the expression.

A hyphen should not be used with a prefix that precedes a proper noun.

Double quotation marks should be used to represent feet and inches in dimensional expression.

Punctuation marks should be inside the closing quotation marks in direct quotes.

Lower-case letters should be used to begin quotations if they represent an independent clause.

When using an exclamation point as part of a direct quote, the exclamation point should be outside the quotation marks.

A virgule should be used when expressing visual acuity with Arabic numerals.

The first word of every sentence should be capitalized.

Capitalize an independent question within a sentence.

Do not capitalize the first word after a colon when the material preceding the colon is a short introductory word, such as Note, Caution, or Wanted.

Do not capitalize the first word after a colon if it is a proper noun or another word that is ordinarily capitalized.

Capitalize the first word of an independent clause after a colon.

Capitalize the first word following the opening dash or parenthesis of a parenthetical question unless it is a proper noun or another word that is ordinarily capitalized.

Capitalize the first word following the colon when used to set off a heading or subheading, especially in the case of the Review of Systems and Physical Exam.

Items in a list or an outline, even when items in the list represent single words, phrases, or clauses, should not be capitalized.

Capitalize general occupational titles when they precede personal names.

Capitalize all personal, executive, professional, civic, military, and religious titles that come immediately before the person’s name or that are used as part of their name or replacing their first name.

Capitalize credentials that are spelled out when they are generally referenced in a sentence unless they follow a personal name as a formal title.

Family titles (e.g., mother, father, mom, dad) should not be capitalized when preceded by an article (explicit or implied) or a possessive pronoun.

Capitalize the word grade when referring to grade levels only when a number follows it but not when a number precedes it.

Capitalize all words in literary and artistic titles except articles (the, an, a), short conjunctions, and short prepositions unless they occur as the first or last word of

Do not capitalize general references to legal terms, such as power of attorney, living will,, unless the full formal name of the low or document is referenced.

Do not capitalize proper nouns and official names of a person, place, or thing.

Capitalize the abbreviated forms of company, corporation, incorporated, and limited when the business name incorporates those abbreviations in its formal name or title.

Capitalize the O’ prefix in names that contain it but not the letter that follows the apostrophe.

Capitalize the trademark or unique name of a product and use lowercase for the descriptive terms.

Capitalize the abbreviated forms of company, corporation, incorporated, and limited when the business name incorporates those abbreviations in its formal name or title.

Capitalize the names of races, languages, nationalities, ethnicities, tribes, political parties, religions, and religious denominations.

Do not capitalize common organizational terms, such as department, division, or committee, when they are expressed as general references.

Do not capitalize genus names used in plural and adjectival forms when used in the vernacular, or when they stand alone (without an epithet).

Capitalize the word city only when it is part of the name of the city, or in the nickname of that city.

Do not capitalize eponyms.

There are words that retain the same form in the singular and plural.

Compound nouns are always expressed as separate words.

Add an “s” to most nouns in the singular to form the plural when preceded by a vowel.

Add an “es” to nouns ending in a “y” when preceded by a consonant.

Nouns whose plurals are formed in unusual ways are considered regular forms.

Pluralize a single-digit number by adding only an “s".

For hyphenated compounds, pluralize the chief noun of the compound.

Do not form plurals for abbreviations by adding “s” to the singular abbreviation form.

When referring to the common plural of genus, lowercase letters

When you pluralize a proper noun, always retain the original spelling.

When forming a plural for a Latin or Greek medical term, change “-en” to “-ina."

Express possession of compound nouns by adding an apostrophe at the end.

Spell out the English translation of Greek letters and capitalize.

Express possession of a singular noun that does not end in “s” by adding an apostrophe plus “s” to the noun.

Italicize foreign abbreviations, words, and phrases.

Do not form a plural for units of measure.

When forming a plural for Latin or Greek medical terms, change “-is” to “-es.”

Do not form plurals for abbreviations by adding “s” to the singular abbreviation form.

When forming a plural for Latin or Greek medical terms, change “-um” to “-a.”

Latin or Greek medical terms ending in “-us” are the same in singular and plural forms.

Express possession of compound nouns by adding an apostrophe at the end.

Express possession of singular abbreviations by adding an “s” to the end of the abbreviation.

Select the possessive form for personal pronouns.

Avoid using contractions in clinical records for personal possessive pronouns.

Express possession for nouns that end in “s” or “es” by adding an apostrophe before the “s.”

An acronym is an abbreviation formed from the initial letters of each successive word in a compound term and is pronounced as a word.

Use an abbreviation whenever possible, even when the term or phrase is dictated in full.

An initialism is an abbreviation formed from the initial letters of each successive word in a compound term and is pronounced as a word.

Expand a dictated abbreviation if it is related to a diagnosis used in a postoperative report.

A brief form is a form of the word but includes syllables from the whole word.

Abbreviate state and territory names when they are preceded by a city, state, or territory name.

Expand contractions unless they occur in a direct quotation.

Do not use a period with abbreviations and brief forms.

Never begin a sentence with an abbreviation.

Use periods with academic degrees or professional credentials

Do not use a space to separate a number from an alphabetic symbol.

Use a lowercase “s” when forming a plural for an abbreviation, acronym, or brief form.

AHDI recommends editing dangerous abbreviations to the preferred term or phrase.

Do not use a space to separate a number from a nonalphabetic symbol.

Capitalize all letters in acronyms.

Ditto marks should not be used to indicate the same word or phrase.

The degree symbol is a disallowed character and should always be spelled out.

You may use the percent sign with arabic numerals at the beginning of a sentence.

Do not use the pound sign to indicate the word pound(s).

You may use ditto marks to indicate inches.

You may use a single apostrophe as the symbol for prime.

Use the plus sign in tables or mathematical equations.

Greek letters should be written out using all lower case.

Use a lower case “x” to express area, volume, and dimension.

Use a pound sign before a house number in the street address.

When an ordinal number is used as a pronoun, you should not write it as a numeral.

You should place commas between words expressing a numerical value.

When writing roman numerals, do not use periods.

When expressing military time, you should use a colon.

Add “s” with an apostrophe to form the plural of multiple-digit numbers, including years.

You should use fractions instead of decimals when nonmetric units are used.

Use a hyphen when expressing compound fractions.

When automatic word wrapping brings the unit of measure to the second line, carry the numeric value to the next line with it.

When two distinct numbers are adjacent, write one of them as a word to prevent the reader from misreading the values.

It is not acceptable to use arabic numerals at the beginning of a sentence when associated with a unit of measure, age, a 4-digit year, or immediately following a section heading.